Opportunity for: Event Organizers, Marketers, Suppliers, Sustainability Professionals, and NextGen Members

Description: This Advisory Board advances PCMA’s Convene 4 Climate initiative, which mobilizes the global business events community to drive measurable climate action and sustainability transformation. Members collaborate with PCMA staff and industry peers to identify sustainable practices, share insights, and champion initiatives that drive positive social and environmental impact. The group will also shape educational content and partnerships, that inspire climate-smart innovation and sustainable transformation across the Business Events Industry.

Positions Available: Up to 15

Time Commitment: 2-3 hours per month for advisory input, collaboration, and advocacy activities

Communication Type: Approximately 4 virtual meetings per year and ongoing email communication

To apply, complete the Volunteer Submission for consideration by Monday, March 16, 2026.

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Opportunity for: Event Organizers, Suppliers, Faculty, and NextGen Members

Description: This opportunity connects industry professionals with students participating in the PCMA U program at Convening Leaders. Mentors guide small groups through workshop discussions and share professional insights during the session.

Positions Available: Approximately 15–20

Time Commitment: 2 hours onsite at Convening Leaders and one pre-event planning call

Communication Type: Video call and in-person networking

Opportunity for: PCMA members registered or planning to register for Convening Leaders

Description: This opportunity is open to PCMA members attending Convening Leaders who are interested in assisting with a variety of onsite volunteer roles. As volunteer needs are confirmed, details will be shared with interested members to confirm their availability. Examples include facilitating conversation starters, serving as Convening Leaders ambassadors, or assisting with First Timers.

Positions Available: Varies

Time Commitment: 1–2 hours onsite at Convening Leaders

Communication Type: Email communication and up to two video calls

Opportunity for:
Organizers, suppliers, next-gen professionals, and faculty members who can evaluate session proposals without bias.

Description:
Task Force members are responsible for evaluating and rating session proposals for PCMA’s 2025 edUcon (June 1-4, 2025). Task force members will ensure that selected content aligns with industry trends and participant needs. Using a provided rubric, they will critically assess submissions based on relevance, innovation, and potential impact on professional development. The task force plays a key role in shaping an engaging and forward-thinking educational program that delivers maximum value to EduCon attendees.

Positions Available: 10 – 12

Time Commitment: 5-7 hours during March 2025

Communication Type: video and phone calls

Opportunity for: Event Organizers, Corporate Event Marketers, and Event Suppliers, within Europe, the Middle East or Africa

Description: This Advisory Board helps guide PCMA’s growth and engagement strategy across Europe, the Middle East, and Africa. Members collaborate with PCMA staff and industry peers to provide market intelligence, regional perspectives, and strategic insight on emerging trends, opportunities, and challenges shaping the business events industry. The group also helps identify opportunities for partnership, community building, and industry engagement that strengthen PCMA’s presence and impact throughout the region.

Positions Available: Up to 10

Time Commitment: 2-3 hours per month for advisory input, collaboration, and advocacy activities

Communication Type: Approximately four virtual meetings per year, at least one annual in-person meeting including a required orientation for newly appointed members, and ongoing email communication.

To apply, complete the Volunteer Submission form for consideration by Monday, July 20, 2026.

Opportunity for: Event Organizers, Suppliers, Faculty, and NextGen Members

Description: This task force reviews and evaluates scholarship applications from students at Historically Black Colleges and Universities (HBCUs). Using a provided rubric, members assess applications based on academic achievement, leadership potential, and industry interest. The group also supports efforts to establish PCMA student chapters on HBCU campuses to expand access to industry resources and career development opportunities.

Positions Available: Approximately 15–20

Time Commitment: 6–12 hours total

Communication Type: Video calls and email communication

Opportunity for: Organizers, Suppliers, Next Gen, and Faculty members who can judge student proposals without bias.

Description: This group will be charged reviewing and scoring proposals, according to a provided rubric, in order to narrow down the submissions to the five finalists to submit to the final judging round.

Positions Available: 15-20

Time Commitment: 6-12 Hours between November 1st-20th

Communication Type: 2 Phone/Video Calls

Opportunity for: Organizer, Supplier, Faculty, Next Gen, 20 in Their Twenties Alumni.

Description: This committee will review and score the applications received for the incoming 20 in Their Twenties Class. Select the 20 in Their Twenties Class of 2026 based on the review and scoring results of the application and supporting materials submitted.

Positions Available: 15-20

Time Commitment: 6 hours, July – October

Communication Type: 2 – 3 video calls and email

Opportunity for: Organizer, Supplier, and Faculty members with at least 5 years of experience in the business events industry.

Description: The Awards Committee is charged with reviewing and selecting award recipients for the Lifetime Achievement Honorees, Professional Excellence Awards, and other awards developed by the PCMA Foundation based on criteria provided.

Positions Available: 15-20

Time Commitment: ~2 hrs volunteer work per month

Communication Type: 4-6 calls

Opportunity for: Organizer, Supplier, Next Gen, and Faculty members

Description: This committee is tasked with sourcing nominations for the Visionary Awards, and individuals to nominate them. Complete necessary follow up to ensure the nominations are completed.

Positions Available: 10-15

Time Commitment: ~1 hr volunteer work per month

Communication Type: 2 calls

Opportunity for: A variety of seasoned industry leaders with the ability to exercise due diligence, consider diverse perspectives, and contribute to the selection of future PCMA leaders.

Roles & Responsibilities: The Nominating Committee plays a vital role in shaping PCMA’s future by building a diverse, strategic, and knowledgeable Board of Directors and Trustees. Responsibilities include:

• Reviewing board candidate qualifications through written applications and video interviews
• Selecting Officers and Directors/Trustees based on criteria set by the Governance Committee

Key Details:

• Application Window: Thursday, April 2 – Sunday, April 19, 2026.
• Positions Available: up to 10
• Time Commitment: May – September | ~ 30 volunteer hours
• Communication: 2 – 3 video calls, one 3-day in-person meeting*
• Travel Commitment: *Committee members must be available for and participate in in-person interviews and deliberations in Chicago between Sunday, August 23 – Tuesday, August 25, 2026.

Please note: This opportunity requires a separate application process. Click here to view additional requirements and apply.

Opportunity for: Event Organizers, Suppliers, Faculty, and NextGen Members

Description: The Ascent Pathway program empowers individuals who have faced barriers related to gender, sexual orientation, race, ethnicity, ability, or life experiences. This initiative provides access to education and professional development opportunities to help participants advance their careers. Committee members review applications and select recipients on a rolling basis.

Responsibilities: Committee members will be responsible for reviewing applications and selecting recipients of this scholarship on a rolling/monthly basis.

Positions Available: Approximately 20

Time Commitment: Estimated 1–2 hours per month (dependent on volume)

Communication Type: Ongoing email communication

Opportunity for: Event Organizers, Suppliers, Faculty, and NextGen Members

Description: This task force supports the PCMA Community Team in attracting new members and retaining existing ones. Members act as ambassadors for PCMA, promoting the value of membership, identifying prospects, and serving as a sounding board for key recruitment and retention initiatives.

Positions Available: Approximately 10

Time Commitment: 2–3 hours per month for outreach and engagement activities

Communication Type: Approximately 5–6 calls per year and ongoing email communication

Opportunity for: Event Organizer and Supplier members

Description: This committee supports the PCMA Foundation’s annual auction to meet or exceed fundraising goals. Members assist with item procurement, promotion, and engagement strategies across PCMA events.

Positions Available: Approximately 10–15

Time Commitment: 2 hours per month

Communication Type: 4–6 calls per year and email communication

Opportunity for: Event Organizers, Suppliers, Faculty, and NextGen Members

Description: This committee reviews grant applications and determines whether to approve, decline, or request additional information. Recommendations for grants exceeding annual spending policies are submitted to the PCMA Board for final approval.

Positions Available: Approximately 10

Time Commitment:  2 hours per month

Communication Type: 3–4 calls per year and email communication

Opportunity for: Legacy Society members

Description: This committee supports the PCMA Foundation Board in ensuring sufficient resources to carry out the Foundation’s mission. Composed of engaged fundraisers and Legacy Society members, the group focuses on major donor cultivation and advancement of core giving programs.

Positions Available: Approximately 5

Time Commitment:  1 hour per month

Communication Type: 4–6 calls per year and potential in-person meetings aligned with PCMA events

Opportunity for: Event Organizers, Suppliers, Faculty and Next Gen members with at least 5 years of experience in the business events industry.

Description: This committee reviews applications for various PCMA Foundation scholarships throughout the year. Members evaluate applicants based on established criteria and participate in the selection process in alignment with scholarship timelines.

Positions Available: Approximately 10

Time Commitment:  4–6 hours during 2–3 months of the year

Communication Type: 3–4 calls per year and email communication

Opportunity for: Event Organizer and Supplier members

Description: This committee supports fundraising efforts for the Visionary Awards. Each member is assigned a list of prospective table and ticket purchasers for personal outreach and follow-up.

Positions Available: Approximately 10–15

Time Commitment: 2 hours per month

Communication Type: 4–6 calls per year and email communication