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UNLOCK YOUR LEADERSHIP POTENTIAL WITH PCMA
Expand your network, develop new skills, and showcase your leadership by volunteering with PCMA. Discover hidden talents and accelerate your professional growth through meaningful opportunities.
WHY VOLUNTEER WITH PCMA?
🚀 Leadership Growth: Lead and shape the future of the industry, whether you’re a seasoned pro or just starting out.
🤝 Powerful Networking: Build lasting connections with like-minded professionals who share your passion for business events.
🔧 Skill Enhancement: Stay ahead of industry trends while gaining valuable expertise to apply in your career. Volunteer opportunities are designed to enhance and cultivate new skills that you can bring to your organization.
🏆 Recognition: Be recognized as an industry leader. Volunteers are often recognized through special event invitations, member spotlights, and elevated committee positions.
📩 Get Involved Today! Fill out the volunteer form, and a PCMA team member will help find the best fit for you.
PAST VOLUNTEER OPPORTUNITIES:
Opportunity for: An opportunity for PCMA member organizers and suppliers. To be considered for a chapter board of directors position, committee experience is recommneded but not required. Must be a member in good standing for one year. Committee members must be PCMA members, no minimum timeframe required.
Description: Chapter Leaders represent an important piece of the PCMA puzzle with grassroots volunteer engagement. Help shape the future of your chapter by participating in a committee or serving in a leadership position on the board of directors. Opportunities vary based on your regional chapter.
Positions Available: to be determined by chapters
Time Commitment: TBD by chapter
Communication Type: monthly board and/or committee calls, quarterly specialty role calls with HQ, emails as needed.
Opportunity for: PCMA Event Organizers, Suppliers, Faculty, or Next Gen members
Description: The Ascent Pathway 100 program is specifically designed to support and empower individuals who have encountered barriers due to their gender, sexual orientation, race, ethnicity, different abilities, or unique life experiences. This program aims to provide access to education and professional development opportunities, helping participants build their skills and advance their careers. 100 recipients will be selected to join this initiative, each receiving tailored support to unlock their full potential in the industry.
Responsibilities: Committee members will be responsible for reviewing applications and selecting recipients of this scholarship on a rolling/monthly basis.
Positions Available: Up to 20
Time Commitment: Est. 1-2 hours per month November 2024 – December 2025 (dependent upon number of applications received per month)
Communication Type: Kick-Off Call with Instructions, Mostly Email and Digital Communications
Opportunity for: PCMA members registered/planning to register for Convening Leaders 2025 in Houston, TX interested in volunteering in a variety of opportunities
Description: as volunteer needs/opportunities are confirmed, information will be shared with all interested volunteers to confirm availability to assist
Example: facilitating a conversation starter, serve as a Convening Leaders ambassador, assist with First Timers
Time Commitment: 1 -2 hours onsite at Convening Leaders
Communication Type: Email, 1 – 2 video calls
Responsibilities: Collective Leaders organize PCMA Collectives using materials provided by our Community team. Once a group of 5-10 participants is formed, the Collective Leader will serve as facilitator. This position is considered a volunteer leadership position and can be noted as such on resumes and profiles.
Time Commitment: One in-person monthly or quarterly meeting, 60 to 90 minutes in length. Additionally, two hours sending email invitations, collecting RSVPs, selecting conversation topics (suggestions provided by PCMA), and determining a meet-up location. We suggest a coffee shop, lunch spot, or someone’s office.
Opportunity for: Event organizers and suppliers who are comfortable being an ambassador for PCMA membership, helping us to showcase the value to our prospects.
Description: The Membership Task Force is charged with supporting the PCMA Community Team in attracting new members and retaining existing members. The task force will support and promote the value of PCMA membership, recruiting new members in their networks and beyond, and identifying prospects. The Membership Task Force will act as a sounding board for key recruitment and retention marketing messages.
Positions Available: 10
Time Commitment: 2-3 hours per month reaching out to prospective new members, assisting with engagement activities and outreach as needed.
Communication Type: A total 5-6 calls in 2025, Calls will take place every other month, or as needed.
Opportunity for: Organizer, Supplier
Description: This subcommittee supports the Auction to meet or exceed budgeted revenue goals. 2024. The Dream Big Auction will travel with us to our 2024 Events, beginning at EduCon, through Partnership Summit.
Positions Available: 10 – 15
Time Commitment: ~2 hrs volunteer work per month
Communication Type: 4-6 calls
Opportunity for: Legacy Society members.
Description: This committee helps the Board ensure sufficient financial resources to carry out the Foundation’s mission. The committee is composed of talented and connected fundraisers who focus on core programs like the Legacy Society.
Positions Available: 5
Time Commitment: ~1 hr. volunteer work per month
Communication Type: 4-6 calls per year and potential for in-person meetings aligned with PCMA events
Opportunity for: Organizer, Supplier, Faculty, Next Gen
Description: This committee reviews grant applications. The committee approves applications for funding, rejects based on criteria, or postpones for more information. Grants above the approved annual corpus spending policy are subject to final approval by the Board of Trustees.
Positions Available: 10
Time Commitment: ~2 hrs volunteer work per month
Communication Type: 3-4 calls per year
Opportunity for: Organizer, Supplier, and Faculty members with at least 5 years of experience in the business events industry.
Description: This committee reviews scholarship applications in conjunction with official
scholarship application deadlines. Programs include Foundation Scholars, Legacy Society, Continuing
Education, Faculty, All Access Pass, University Engagement, Roy B. Evans, Chris Wehking Scholarship,
etc. Committee members must meet the expected review requirements to maintain their committee member status.
Positions Available: 10
Time Commitment: ~4-6 hrs volunteer work during 2-3 months of the year
Communication Type: 3-4 calls per year
Opportunity for: Organizer, Supplier, and Faculty members.
Description: This subcommittee helps meet the fundraising goal for Visionary Awards. Each committee member is assigned a list of prospective table and ticket purchasers for personal outreach.
Positions Available: 10-15
Time Commitment: ~2 hrs volunteer work per month
Communication Type: 4-6 calls
Opportunity for: Organizer, Supplier, NextGen Members
Description: Industry professionals interested in providing mentorship to students during the PCMAU program at CL25. Our professional mentors are assigned to a table of students to help them brainstorm during their guided workshops and offer professional insights.
Positions Available: 15 – 20
Time Commitment: 2 hours onsite at CL25 (Sunday, January 12) and 1 pre-con planning call
Communication Type: Zoom/In-person networking
OPEN VOLUNTEER OPPORTUNITIES:
INTEREST FORM
The following volunteer opportunities are currently open. If you’re interested in serving on a committee, please fill out the volunteer interest form and indicate your top choices.
Submission Deadline: March 31
Opportunity for: A variety of seasoned industry leaders with the ability to exercise due diligence, consider diverse perspectives, and contribute to the selection of future PCMA leaders.
Roles & Responsibilities: The Nominating Committee plays a vital role in shaping PCMA’s future by building a diverse, strategic, and knowledgeable Board of Directors and Trustees. Responsibilities include:
- Reviewing board candidate qualifications through written applications and video interviews
- Selecting Officers and Directors/Trustees based on criteria set by the Governance Committee
Key Details:
- Application Window: Monday, March 3 – Sunday, March 23, 2025.
- Positions Available: up to 10
- Time Commitment: May – September | ~ 30 volunteer hours
- Communication: 2 – 3 video calls, one 2.5 day in-person meeting*
- Travel Commitment: *Committee members must be available for and participate in in-person interviews and deliberations in Chicago between Monday, August 25 – Wednesday, August 27, 2025.
Please note: This opportunity requires a separate application process. Click here to view additional requirements and apply.
Opportunity for: PCMA Members to lead a conversation on our new Community platform
Description: Sign up to be a Catalyst Community Ambassador. Engage in our new online platform by creating content! Post a discussion once a week, reply to conversations, and connect with other members!
Responsibilities: Once a month, curate a post to either Ask the Community a question, start a discussion thread in Conversations or share information about a member under Community News.
Opportunity for:
Organizers, suppliers, next-gen professionals, and faculty members who can evaluate session proposals without bias.
Description:
Task Force members are responsible for evaluating and rating session proposals for PCMA’s 2025 edUcon (June 1-4, 2025). Task force members will ensure that selected content aligns with industry trends and participant needs. Using a provided rubric, they will critically assess submissions based on relevance, innovation, and potential impact on professional development. The task force plays a key role in shaping an engaging and forward-thinking educational program that delivers maximum value to EduCon attendees.
Positions Available: 10 – 12
Time Commitment: 5-7 hours during March 2025
Communication Type: video and phone calls
Opportunity for: Organizers, suppliers, next-gen professionals, and faculty members who can evaluate scholarship applications without bias and support student engagement initiatives.
Description: The task force is responsible for reviewing and evaluating scholarship applications from students at Historically Black Colleges and Universities (HBCUs). Using a provided rubric, committee members will assess applications based on academic achievement, leadership potential, industry interest, and overall impact. In addition to selecting scholarship recipients, task force members will work to promote the establishment of PCMA student chapters on HBCU campuses, helping to expand access to industry resources and career development opportunities for students.
Positions Available: 15 – 20
Time Commitment: 6 – 12 hours
Communication Type: video calls and email
Opportunity for: Organizer, Supplier, Next Gen, and Faculty members
Description: This committee is tasked with sourcing nominations for the Visionary Awards, and individuals to nominate them. Complete necessary follow up to ensure the nominations are completed.
Positions Available: 10-15
Time Commitment: ~1 hr volunteer work per month
Communication Type: 2 calls
Opportunity for: Organizer, Supplier, and Faculty members with at least 5 years of experience in the business events industry.
Description: The Awards Committee is charged with reviewing and selecting award recipients for the Lifetime Achievement Honorees, Professional Excellence Awards, and other awards developed by the PCMA Foundation based on criteria provided.
Positions Available: 15-20
Time Commitment: ~2 hrs volunteer work per month
Communication Type: 4-6 calls
Opportunity for: Organizer, Supplier, Faculty, Next Gen, 20 in Their Twenties Alumni.
Description: This committee will review and score the applications received for the incoming 20 in Their Twenties Class. Select the 20 in Their Twenties Class of 2026 based on the review and scoring results of the application and supporting materials submitted.
Positions Available: 15-20
Time Commitment: 6 hours, July – October
Communication Type: 2 – 3 video calls and email
Opportunity for: Organizers, Suppliers, Next Gen, and Faculty members who can judge student proposals without bias.
Description: This group will be charged reviewing and scoring proposals, according to a provided rubric, in order to narrow down the submissions to the five finalists to submit to the final judging round.
Positions Available: 15-20
Time Commitment: 6-12 Hours between November 1st-20th
Communication Type: 2 Phone/Video Calls
Opportunity for: A variety of industry professionals passionate about student member engagement who can assist in planning PCMA University at Convening Leaders 2026.
Description: This committee will assist in the planning of the PCMA U program that will take place onsite at Convening Leaders 2026.
Positions Available: 10 – 15
Time Commitment: 3 – 5 hours
Communication Type: 3 – 5 video calls and email