PCMA Volunteer Opportunities

The 2014 Call for Volunteers is currently closed. 

PCMA Headquarters volunteer appointments are made by the PCMA Chair-Elect. Terms officially begin January 1* and end during PCMA Convening Leaders of the following year. Volunteer appointments are made based on past involvement and participation as a PCMA volunteer, indication of skills and strengths, and the needs of PCMA. Every effort will be made to make use of your time and talents in a way that will be meaningful to you and beneficial to PCMA.

*The Education Conference Committee will begin activities in the fall 2013. 

Please note: committee and task force terms do not automatically renew. Terms are for one year only. If you served on a committee or task force and would like to serve again, you must submit a Call for Volunteers form.

Benefits of Volunteering

Work alongside likeminded fellow members to develop your leadership skills and contribute to the meetings and convention industry. You'll meet new people, build relationships, and experience new ideas and work toward advancing your career and PCMA.   Getting involved in PCMA will benefit the future of our industry and help advance your career. Consider the following benefits:

  • Recognition as a leader in the industry
  • Networking with colleagues with similar interests
  • Access to innovative ideas to use in your organization
  • Leadership training
  • New skills development
  • Leadership visibility for career enhancement and future roles within PCMA 

Volunteer Appointment Process

Once you complete the Volunteer Form, you can expect the following:

  • August 31 – Call for Volunteers closes
  • Early November – Volunteers are emailed details of assignments and will be asked to complete Commitment to Serve and Conflict of Interest Forms

For more information on volunteer opportunities or getting involved with PCMA, please contact Stacey Shafer at sshafer@pcma.org. To volunteer regionally, please contact your chapter representative.

2014 PCMA Headquarter Volunteer Opportunities

Annual Meeting Program Committee
Achievement Awards and Recognition Committee
Advocacy Task Force
Corporate Social Responsibility (CSR) Task Force
Corporate Task Force
Digital Strategy Task Force
Education Conference Program Committee
Education Task Force
Emerging Leaders Task Force
Exhibits and Tradeshows Task Force
Faculty Task Force
Global Task Force
Independent Professionals Task Force
Marketing Task Force
Medical Meetings Task Force
Membership Committee
Social Media Advisory Group
Student Advisory Group

2015 Annual Meeting Program Committee (AMPC)*
The charge of the Annual Meeting Program Committee (AMPC) is to assess and enhance submissions, design and develop new educational content (concurrent sessions) for the PCMA Annual Meeting.

The Annual Meeting Program Committee is comprised of 12 individuals:

  • AMPC Chair
  • Four (4) members at large, appointed by the PCMA Chair-Elect
  • Seven (7) chairs of each specialty expertise task force (noted below with an *)

Individuals appointed as one of the four (4) members at large or seven (7) specialty expertise task force chairs will be contacted individually to review the time commitment of this committee. Those interested in participating on the AMPC should select one of the seven (7) specialty expertise task forces as their choices on the volunteer form.

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Achievement Awards and Recognition Committee
The PCMA Achievement Awards and Recognition Committee works with staff to develop and promote the PCMA Achievement Awards and Recognition program, which honors the best and brightest in the meetings industry. The committee works to promote nominations throughout the industry, makes recommendations to the PCMA Board of Directors on honoree selections and works with staff to develop ways to celebrate the honorees' accomplishments at the PCMA annual meeting: Convening Leaders.

This committee is recommended for members who:

  • Are creative thinkers with a "marketing mind"
  • Are familiar with awards programs within associations

Time Commitment:

  • Attendance at the committee meeting during PCMA Convening Leaders in Boston - January 12 – 15, 2014
  • Attendance at the Awards Luncheon, held during Convening Leaders in Boston
  • Attendance at the committee meeting during the PCMA Education Conference in Toronto- June 22 – 25, 2014
  • Attendance at the Awards Selection Meeting, Fall 2014 in Chicago
  • Participation in four to six conference calls throughout the year
  • Approximately 25 hours of outside work throughout the year to include activities surrounding the marketing of the awards program, evaluation of the awards nominations and onsite assistance at the PCMA Convening Leaders Awards ceremony

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Advocacy Task Force
The Advocacy Task Force works with staff to make recommendations to the Board of Directors for appropriate actions for PCMA to take in support of its membership and the industry. The group will also recommend the development of tools and resources allowing constituents to promote the value of the industry and their profession to government officials, impact legislature and other activities as appropriate. The Advocacy Task Force may be asked to represent PCMA and the industry on Capitol Hill. This group will work in collaboration with other industry associations for the greater good of the industry.

This Task Force is recommended for members who:

  • Are passionate about the value of the industry and their profession
  • Are experienced professionals who can bring new and innovative ideas to the Task Force
  • Are comfortable with public speaking or facilitating presentations

Time Commitment:

  • Attendance at the Task Force meeting during PCMA Convening Leaders in Boston- January 12 – 15, 2014
  • Attendance at the Task Force meeting during the PCMA Education Conference in Toronto- June 22 – 25, 2014
  • Participation in four to six conference calls throughout the year
  • Approximately 10 hours of outside work throughout the year

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Corporate Social Responsibility (CSR) Task Force*
Based on the three pillars of Corporate Social Responsibility, people, planet and profit the CSR Task Force will work towards strengthening the overall image and global responsibility of PCMA through education and community involvement, focusing on Network for the Needy, Green and Sustainable Meetings and Ethical and Responsible Business Practices. Additionally, the CSR Task Force also works in close collaboration with the Annual Meeting Program Committee to create and develop concurrent sessions for Convening Leaders and the online community. This group will strive to identify creative and innovative solutions and new ideas that address key issues and trends in their area of expertise. Task Force members will also be responsible for identifying potential research topics.

This task force is recommended for members who:

  • Enjoy the topics of sustainability and social responsibility
  • Read a wide variety of publications and attend industry educational events
  • Have a passion for community service
  • Have a thorough understanding of the meetings and conventions industry
  • Are innovative thinkers and creative problem solvers

Time Commitment:

  • The Chair of this Task Force will serve on the Annual Meeting Program Committee
  • Attendance at the Task Force meeting during PCMA Convening Leaders in Boston- January 12 – 15, 2014
  • Attendance at the AMPC Task Forces Meeting in Chicago - March 2014
  • Attendance at the Task Force meeting during the PCMA Education Conference in Toronto- June 22 – 25, 2014
  • Participation in four to six conference calls throughout the year
  • Approximately 10 hours of outside work throughout the year

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Corporate Task Force*
The Corporate Task Force works in close collaboration with the Annual Meeting Program Committee to create and develop  concurrent sessions for PCMA Convening Leaders and the online community. This group will strive to identify create and innovative solutions and new ideas that address key issues and trends in their area of expertise. Task Force members will also be responsible for identifying potential research topics and assisting with member development.

This task force is recommended for members who:

  • Are knowledgeable about current industry news, trends, research and emerging issues within Corporate Meetings
  • Are knowledgeable about adult learning
  • Regularly read industry publications, including PCMA Convene®, and can build upon this content to develop educational offerings
  • Are experienced topical professionals that can bring new ideas and solutions to the Task Force

Time Commitment:

  • The Chair of this Task Force will serve on the Annual Meeting Program Committee
  • Attendance at the Task Force meeting during PCMA Convening Leaders in Boston- January 12 – 15, 2014
  • Attendance at the AMPC Task Forces Meeting in Chicago - March 2014
  • Participation in monthly conference calls during the first half of the year and continued follow-up calls through the remainder of the year
  • Approximately 10 hours of outside work to develop sessions, identify speakers, and actively engage with PCMA on recruitment and retention of members

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Digital Strategy Task Force
The Digital Strategy Task Force works in concert with staff to recommend strategies for engagement and implementation of new technologies allowing PCMA to remain competitive and showcase innovative solutions to its members and the larger audience.

This Task Force is recommended for members who:

  • Feel comfortable with technology and making recommendations for how PCMA can maintain its relevance in an increasingly digital world
  • Are familiar with new and innovative trends related to technology

Time Commitment:

  • Attendance at the Task Force meeting during PCMA Convening Leaders in Boston- January 12 – 15, 2014
  • Attendance at the Task Force Meeting during the PCMA Education Conference in Toronto- June 22 – 25, 2014
  • Participation in four to six conference calls throughout the year
  • Approximately 10 hours of outside work throughout the year

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Education Conference Program Committee
The charge of the Education Conference Program Committee is to analyze, design and develop the educational content of the PCMA Education Conference. The Education Conference Program Committee will strive to identify creative and innovative content which meets the leadership development needs of current and future PCMA members. This will be accomplished in close collaboration with the PCMA Education Department, the PCMA Meetings & Events Department, the PCMA Board and other subject matter experts. The final program will be submitted to PCMA's President and CEO and PCMA's Chairman of the Board for final approval.

This committee is recommended for members who:

  • Have previously attended the PCMA Education Conference
  • Enjoy the topics of leadership development and personal and professional growth
  • Have an interest in educational programming development

Time Commitment:

  • Committee appointment will take place in August 2013
  • Attendance at a committee meeting in Chicago – September 2013
  • Attendance at the committee meeting during PCMA Convening Leaders in Boston- January 12 – 15, 2014
  • Attendance at the committee meeting during the PCMA Education Conference in Toronto- June 22 – 25, 2014
  • Attendance and on-site responsibilities at the PCMA Education Conference in Toronto- June 22 – 25, 2014
  • Participation in four to six conference calls throughout the first half of the year
  • Approximately 30 hours of outside work throughout the first half of the year to review volunteer concepts and research topics and speakers

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Education Task Force
The PCMA Education Task Force is designed to help PCMA retain the position of and fulfill our mission of “delivering superior and innovative education.”  The charge covers input and guidance on crucial strategic considerations for Chapter Education, Products and Services, Convening Leaders, and other PCMA educational events throughout various delivery formats.  The group will look at PCMA educational offerings holistically and recommend areas for improvement and innovation.  The Education Task Force will seek and recommend opportunities to engage those responsible for developing content for their own organizations.

Sub-groups of this task force in 2014 will include:  PMM6 Sales Strategy and Content 
Education Professionals Engagement

This Task Force is recommended for members who:

  • Are knowledgeable about adult learning
  • Regularly read industry publications, including PCMA Convene®, and can make recommendations for PCMA Education and marketplace experiences

Time Commitment:

  • Attendance at the Task Force meeting during PCMA Convening Leaders in Boston- January 12 – 15, 2014
  • Attendance at the Task Force meeting during the PCMA Education Conference in Toronto- June 22 – 25, 2014
  • Participation in four to six conference calls throughout the year
  • Approximately 10 hours of outside work throughout the year

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Emerging Leaders Task Force *
The Emerging Leaders Task Force works in close collaboration with the Annual Meeting Program Committee to create and develop  concurrent sessions for the Annual Meeting and the online community. This group will strive to identify creative and innovative solutions and new ideas that address key issues and trends in their area of expertise. Task Force members will also be responsible for identifying potential research topics and assisting with member development.

This Task Force is recommended for members who:

  • Have spent less than ten (10) years in the meetings & events industry
  • Are knowledgeable about current industry news, trends, research and issues related to emerging leaders
  • Regularly read industry publications, including PCMA Convene®, and can build upon this content to develop educational offerings

Time Commitment:

  • The Chair of this Task Force will serve on the Annual Meeting Program Committee
  • Attendance at the committee meeting during PCMA Convening Leaders in Boston- January 12 – 15, 2014
  • Attendance at the AMPC Task Forces Meeting in Chicago - March 2014
  • Attendance at the Task Force meeting during the PCMA Education Conference in Toronto- June 22 – 25, 2014
  • Participation in monthly conference calls during the first half of the year, and continued follow-up calls through the remainder of the year
  • Approximately 10 hours of outside work to develop sessions, identify speakers, and actively engage with PCMA on recruitment and retention of member

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Exhibits and Tradeshows Task Force*
The Exhibits and Tradeshows Task Force works in close collaboration with the Annual Meeting Program Committee to create and develop  concurrent sessions for the Annual Meeting and the online community. This group will strive to identify creative and innovative solutions and new ideas that address key issues and trends in their area of expertise. Task Force members will also be responsible for identifying potential research topics and assisting with membership development.

This Task Force is recommended for members who:

  • Are knowledgeable about current industry news, trends, research and emerging issues related to exhibits and tradeshows
  • Are knowledgeable about adult learning
  • Regularly read industry publications, including PCMA Convene®, and can build upon this content to develop educational offerings
  • Are experienced topical professionals that can bring new ideas and solutions to the Task Force

Time Commitment:

  • The Chair of this Task Force will serve on the Annual Meeting Program Committee
  • Attendance at the Task Force meeting during PCMA Convening Leaders in Boston- January 12 – 15, 2014
  • Attendance at the AMPC Task Forces Meeting in Chicago - March 2014
  • Participation in monthly conference calls during the first half of the year, and continued follow-up calls through the remainder of the year
  • Approximately 10 hours of outside work to develop sessions, identify speakers, and actively engage with PCMA on recruitment and retention of members

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Faculty Task Force
The purpose of the Faculty Task Force is to maintain communication between faculty members and PCMA and to identify topics of significance as related to the value of faculty and student participation in PCMA.

The objectives of this task force will be to:

  • Assess existing tools and resources faculty need and make recommendations for improvement
  • Define a faculty strategy and experience
  • Develop model curriculum and associated resources
  • Make recommendations for enhancement of the student experience

This Task Force is recommended for members who:

  • Are faculty at college or university hospitality programs

Time Commitment:

  • Attendance at the Task Force meeting during PCMA Convening Leaders in Boston- January 12 – 15, 2014
  • Participation in four to six conference calls throughout the year
  • Approximately 10 hours of outside work throughout the year

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Global Task Force*
The Global Task Force promotes the value that PCMA members bring to the international marketplace and defines and identifies areas that will enhance their understanding of doing business overseas. The Global Task Force will support the strategic priorities of the PCMA Board of Directors and work with staff to assist in the development of new and existing international programs and offerings. The Global Task Force also works in close collaboration with the Annual Meeting Program Committee to create and develop concurrent sessions for the Annual Meeting and the online community. This group will strive to identify creative and innovative solutions and new ideas that address key issues and trends in their area of expertise. Task force members will also be responsible for identifying potential research topics and assisting with member development.

This Task Force is recommended for members who:

  • Plan meetings internationally or represent an international destination
  • Have an interest in developing international meeting education sessions and resources
  • Are knowledgeable about current industry news, trends, research and emerging issues related to international meetings
  • Regularly read industry publications, including PCMA Convene®, and can build upon this content to develop educational offerings
  • Are experienced topical professionals that can bring new ideas and solutions to the Task Force

Time commitment:

  • The Chair of the Session Development Subcommittee will serve on the Annual Meeting Program Committee
  • Attendance at the Task Force meeting during PCMA Convening Leaders in Boston- January 12 – 15, 2014
  • Attendance at the AMPC Task Forces Meeting in Chicago - March 2014
  • Attendance at the Task Force meeting during the PCMA Education Conference in Toronto- June 22 – 25, 2014
  • Participation in monthly conference calls during the first half of the year, and continued follow-up calls through the remainder of the year
  • Approximately 10 hours of outside work to develop sessions, identify speakers, and actively engage with PCMA on recruitment and retention of members

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Independent Professionals Task Force*
The Independent Professionals Task Force works in close collaboration with the Annual Meeting Program Committee to create and develop  concurrent sessions for the Annual Meeting and the online community. This group will strive to identify creative and innovative solutions and new ideas that address key issues and trends in their area of expertise. Task Force members will also be responsible for identifying potential research topics and assisting with member development.

This Task Force is recommended for members who:

  • Are knowledgeable about current industry news, trends, research and emerging issues related to independent meeting professionals
  • Are knowledgeable about adult learning
  • Regularly read industry publications, including PCMA Convene®, and can build upon this content to develop educational offerings
  • Are experienced topical professionals that can bring new ideas and solutions to the Task Force

Time Commitment:

  • The Chair of this Task Force will serve on the Annual Meeting Program Committee
  • Attendance at the committee meeting during PCMA Convening Leaders in Boston- January 12 – 15, 2014
  • Attendance at the AMPC Task Forces Meeting in Chicago - March 2014
  • Participation in monthly conference calls during the first half of the year, and continued follow-up calls through the remainder of the year
  • Approximately 10 hours of outside work to develop sessions, identify speakers, and actively engage with PCMA on recruitment and retention of members

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Marketing Task Force

The Marketing Task Force makes recommendations on how PCMA can best deliver educational content to support meeting professionals with event branding expertise. The group works to develop best practices for attendance building and event branding.  Task force members will also be responsible for identifying potential research topics and assisting with member development.

This Task Force is recommended for members who:

  • Are knowledgeable about current industry news, trends, research and emerging issues related to marketing
  • Are knowledgeable about adult learning
  • Regularly read industry publications, including PCMA Convene®, and can build upon this content to develop educational offerings
  • Are experienced topical professionals that can bring new ideas and solutions to the Task Force

Time Commitment:

  • The Chair of this Task Force will serve on the Annual Meeting Program Committee
  • Attendance at the Task Force meeting during PCMA Convening Leaders in Boston- January 12 – 15, 2014
  • Participation in monthly conference calls during the first half of the year, and continued follow-up calls through the remainder of the year
  • Approximately 10 hours of outside work to develop sessions, identify speakers, and actively engage with PCMA on recruitment and retention of members

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Medical Meetings Task Force*

The Medical Meetings Task Force works in close collaboration with the Annual Meeting Program Committee to create and develop concurrent sessions for the Annual Meeting and the online community. This group will strive to identify creative and innovative solutions and new ideas that address key issues and trends in their area of expertise. Task Force members will also be responsible for identifying potential research topics and assisting with member development.

This Task Force is recommended for members who:

  • Are knowledgeable about current industry news, trends, research and emerging issues related to medical meetings
  • Are knowledgeable about adult learning
  • Regularly read industry publications, including PCMA Convene®, and can build upon this content to develop educational offerings
  • Are experienced topical professionals that can bring new ideas and solutions to the Task Force

Time Commitment:

  • The Chair of this Task Force will serve on the Annual Meeting Program Committee
  • Attendance at the Task Force meeting during PCMA Convening Leaders in Boston- January 12 – 15, 2014
  • Attendance at the AMPC Task Forces Meeting in Chicago - March 2014
  • Participation in monthly conference calls during the first half of the year, and continued follow-up calls through the remainder of the year
  • Approximately 10 hours of outside work to develop sessions, identify speakers, and actively engage with PCMA on recruitment and retention of members

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Membership Committee
The Membership Committee is charged by the Board of Directors to ensure that the PCMA member value position and brand is clearly conveyed to both existing and potential members. As part of its charge, the committee may be asked to help PCMA staff evaluate new member resources and identify new members and new member markets. The Membership Committee will act as a sounding board for the critical messages and initiatives necessary for recruitment and retention of PCMA members.

A sub-group of this committee in 2014 will work to improve resources offered to displaced planners and suppliers through the PCMA Career Center and other areas.

Specific committee activities include:

  • Recruit new PCMA members
  • Assist with member retention through outreach to members up for renewal
  • Support the various services created to enhance member experiences
  • Support the Membership Chairs of the PCMA Chapters to ensure continuity and achievement of membership objectives
  • Committee members may be asked to make phone calls, staff booths, or otherwise communicate with members and potential members
This committee is recommended for members who:

  • Are comfortable making cold calls to recruit new members
  • Are familiar with membership recruitment and retention strategies within associations
  • Have access to and be able to supply prospecting resources
  • Have a thorough understanding of the meetings and conventions industry

Time Commitment:

  • Attendance at the committee meeting during PCMA Convening Leaders in Boston- January 12 – 15, 2014
  • Attendance at the committee meeting during the PCMA Education Conference in Toronto- June 22 – 25, 2014
  • Participation in six to ten conference calls throughout the year
  • Approximately 5 hours per month of outside work throughout the year to research prospects, potential growth areas for membership and actively engage with PCMA on recruitment and retention

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Social Media Advisory Group
The purpose of the Social Media Advisory Group is to serve as a resource for PCMA staff by keeping PCMA abreast of social media and technology trends and practices, and assisting in the integration of these practices. The group will also provide input on educational sessions needed related to social media and will act as a "sounding board" to the PCMA Marketing Team.

This Advisory Group is recommended for members who:

  • Are active influencers in the world of social media

Time Commitment:

  • Participation in four to six conference calls throughout the year
  • Approximately 10 hours of outside work throughout the year

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Student Advisory Group
The purpose of the Student Advisory Group is to maintain communication between student members and PCMA and to identify topics of significance as related to the value of student participation in PCMA. The Student Advisory Group also provides input into student programming for the PCMA Annual Meeting.

This Advisory Group is recommended for members who:

  • Are PCMA student members enrolled in university hospitality programs

Time Commitment:

  • Participation in four to six conference calls throughout the year
  • Approximately 10 hours of outside work throughout the year

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